How to Become an Exhibitor
Please read all information below. Exhibit space will be assigned, upon approval, following the Exhibitor Registration return deadline of May 31, 2005.
 
Exhibit Space

Current Commitment Levels

Dollar Amount

Complimentaries

Commercial Exhibits

$300.00

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Benefits:

Commercial Exhibitor is any company, individual, or organization whether for profit or non-profit, offering any product or service for sale or future sale.

Prices shown includes one 8 table and one chair. Additional tables and chairs are subject to a surcharge of $10 each for tables, $5 each for chair.

Non-Profit Organizations

$150.00

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Benefits:

Prices shown includes one 8 table and one chair. Additional tables and chairs are subject to a surcharge of $10 each for tables, $5 each for chair.

Student /Missionaries

$50.00

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Benefits:

Prices shown includes one 8 table and one chair. Additional tables and chairs are subject to a surcharge of $10 each for tables, $5 each for chair.

If you would like to register as an exhibitor at this event click here.

Payment Policy: Payment is due in full with receipt of the Exhibitor Registration Form & Agreement and no later than May 31, 2005. Only checks are accepted for payment via mail, no cash or credit cards. If we are unable to honor your request for space, your payment will be promptly refunded. No refunds will be made for cancellations after June 17, 2005. The Global Missions Conference reserves the right to keep all or part of booth fees on cancellations.

Exhibit Hours:         Wednesday, July 20th 2:00 p.m. to 5:00 p.m. Set up/Registration

Thursday, July 21st 8:00 a.m. to 9:00 p.m. Exhibits Open

Friday, July 22nd 8:00 a.m. to 5:00 p.m. Exhibits Open

Saturday, July 23rd 8:00 a.m. to 4:00 p.m. Exhibits Open

                                Saturday, July 23rd 6:00 p.m. to 8:00 p.m. Tear down Exhibit

Booth Assignment: Exhibit spaces will be assigned upon approval by the Global Missions Conference following the Exhibitor Registration Form & Agreement return deadline of May 31, 2005 based on the following:1. The number of days prior to the deadline (May 31, 2005) that the Exhibitor Registration Form & Agreement is received with payment in full.   2. The number of booths requested. 3. Suitability. The Global Missions Conference reserves the right to restrict or refuse exhibition space.

Installation/Dismantling: Set-up - Wednesday, July 20th, 2:00 p.m. to 5:00 p.m. Set-up shall be completed no later than 5:00 p.m., Wednesday, July 20th. Exhibitor registration will take place in Grand Hall, Salon A, near the North loading dock. Exhibitors may enter the dock area from Ballpark Way and drive into the North Dock from 2:00 p.m. to 5:00 p.m. on July 20th, to unload only. The Grand Hall loading dock and ramps are for loading and unloading only; all unattended vehicles must be moved to the main parking areas off the west side of the Convention Center. Parking is free for exhibitors if you show your exhibitor badge to the attendant. Space not claimed by 5:00 p.m. on July 20th will be reassigned without refund. The exhibitor agrees not to dismantle or do any packaging before the close of the conference at 6:00 p.m. on Saturday, July 23rd. The complete exhibit must be removed, boxed or crated for shipment by the exhibitor immediately after the close of the exhibits.

Services: All services (Electrical, phone, internet, etc.) pertaining to your booth may be ordered by calling the Arlington Convention Center at (817) 459-5006. Attn: Service Representative. Payment must accompany order to receive advance rates. 

Shipping/Drayage Instructions: Unless prior arrangements have been made, the Convention Center will not accept shipment of freight, materials, and equipment prior to contracted move-in day, Wednesday, July 20th. In any case, the Center is not responsible for loss or damage to packages or freight when providing this service. C.O.D. deliveries will not be accepted by the Center. If delivery is required prior to the contracted move-in day, it is recommended that you ship to your hotel.

Selling Policy: Exhibitors may sell products on the exhibit floor during regular exhibit hours. Exhibitors must conform to the Rules and Regulations accompanying the Exhibitor Registration Form & Agreement. A description of items sold, displayed, distributed, or given away by exhibitors must be included and be approved in advance by the Conference Director of the Global Missions Conference.

The Global Missions Conference reserves the right to restrict or refuse exhibition space in accordance with the Rules and Regulations. Exhibitors are responsible for any and all permits required by law or local ordinance. An exhibitor without a Texas location needs a use tax permit. Please contact the State of Texas Comptroller of Public Accounts at (800) 688-6829 for more information.

Food and Beverage: ARAMARK is the official concessionaire for the Arlington Convention Center. No selling of food or beverage is allowed. All exhibitors must receive approval for any sampling of food or beverage items they plan to bring as part of their exhibit by calling ARAMARK at (817) 459-5000.

Attending the Conference: As an exhibitor, if you plan to attend any of the workshop sessions during the conference, you must complete conference registration by clicking on Registration on the main menu.

 

 

A collaborative effort of churches of Christ, coordinated by Missions Resource Network